Name your provider
Tell us which authorised e-invoice provider you work with today. If you do not have a provider yet, you sign the contract directly with the company of your choice; we work the same way with every company on the list.
E-Invoice and E-Archive
Issue your e-invoices from the tab, through your own provider
HMS Spa is integrated with 12 authorised e-invoice providers widely used in Türkiye. You issue your e-invoice (e-Fatura) or e-archive invoice (e-Arşiv) from the same screen where you close the sale. If the company you work with is not on the list, we integrate with the provider of your choice free of charge.
Issue the invoice where the sale is made
In spa and beauty businesses the day closes at the register, yet the invoice is often written a second time somewhere else: the provider’s portal is opened and the service names, amounts, VAT rate and customer details are entered all over again. For a few invoices a day this looks like a small job, but at the end of the month reconciling the payments collected at the register with the invoices issued becomes a job of its own.
In HMS Spa the invoice is created from the sale itself. A closed tab, product sale or package sale becomes an invoice in a single step; the service and product lines on the tab carry over to the invoice, so you never type the same details again. The document is sent to the system of the Turkish Revenue Administration (GİB) through the authorised e-invoice provider your business has a contract with.
If the buyer is a business registered in the e-invoice system, the document is issued as an e-invoice; if not, as an e-archive invoice. The invoice you issue to a corporate customer and the one you issue to an individual guest come from the same screen; reception does not have to learn two separate methods.
The integration is included in every plan; HMS Spa charges nothing extra for e-invoicing. The fee your provider charges for sending invoices, whether prepaid invoice credits or a package, is paid directly to the provider under the contract you have with them.
Providers we are integrated with
Ready-made integration with 12 authorised e-invoice providers
If you work with one of the companies below, the integration is ready; only your account’s connection details need to be entered. If your provider is not on the list, we integrate with them as well.
- EDM Bilişim
- Uyumsoft
- İşNet NetteFatura
- eLogo (Logo Yazılım)
- Sovos (Foriba)
- İzibiz
- Digital Planet
- QNB eFinans
- Nilvera
- Turkcell e-Şirket
- Mysoft
- Paraşüt
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Is your provider not on the list?
We integrate free of charge with whichever e-invoice provider you choose.
How we proceed
E-invoice or e-archive invoice?
The buyer determines the document type
An invoice issued to a company registered in the e-invoice system reaches the buyer’s system directly as an e-invoice. An invoice issued to a buyer who is not registered — most often your individual guest — is issued as an e-archive invoice. In HMS Spa both come from the same sales screen.
- Buyer registered in the e-invoice system: e-invoice
- Individual guest or unregistered buyer: e-archive invoice
- The same flow for tabs, product sales and package sales
- Tab lines carry over to the invoice without being retyped
Provider not on the list
Whichever provider you use, we work with it
The choice of provider often depends on your accountant’s preference, the other software you use or a contract that is still running. That is why we do not ask you to switch: if the e-invoice provider you work with is not on the list above, write to us and we will build the integration with that company free of charge.
- Just tell us the name of the provider you work with
- You are not charged for a new integration
- Until the connection is ready, you keep issuing invoices the way you do today
- Once it is ready, invoices are issued from the same tab screen
Setup
The e-invoice connection is set up in four steps
Enter the connection details
The integration user credentials your provider gives you and your company’s tax details are entered into your HMS Spa account. Our team works through this step with you.
Verify with a test invoice
The connection is verified with a trial invoice in the provider’s test environment. For companies that do not offer a separate test environment (marked in the list), verification is carried out directly on the live account.
Start issuing from the tab
Once you go live, a closed tab, product sale or package sale becomes an e-invoice or e-archive invoice in a single step.
What you need to know about e-invoices and e-archive invoices
An e-invoice (e-Fatura) is an invoice issued and transmitted electronically between users registered in the system of the Turkish Revenue Administration (GİB). It has the same legal standing as a paper invoice; the difference is that instead of being printed and handed over or posted, the document reaches the buyer through the system.
An e-archive invoice (e-Arşiv) is an invoice issued electronically for buyers who are not registered in the system. A business that uses e-invoices issues the invoices it sends to companies not registered in the e-invoice system and to its individual customers as e-archive invoices. Because most guests at spas and salons are individuals, most everyday invoices are of this kind.
Invoices can be issued in two ways: through GİB’s free portal or through e-invoice providers authorised by GİB. On the portal every invoice is entered by hand. An authorised provider, by contrast, lets the invoice be sent directly from the software you use; HMS Spa’s integration works this way too.
GİB decides which businesses are required to switch to e-invoicing, based on criteria such as gross sales revenue, and these thresholds are updated from time to time. Businesses that are not required to switch can also do so voluntarily. We recommend confirming the current threshold for your own situation with your accountant or through GİB announcements; the application to switch is usually handled through the provider you will work with.
Frequently asked
E-invoice integration — frequently asked questions
Which e-invoice providers is HMS Spa integrated with?
The companies we have a ready integration with today: EDM Bilişim, Uyumsoft, İşNet NetteFatura, eLogo (Logo Yazılım), Sovos (Foriba), İzibiz, Digital Planet, QNB eFinans, Nilvera, Turkcell e-Şirket, Mysoft, Paraşüt. If you work with a company that is not on the list, we will integrate with that company too, free of charge, at your request.
The provider I use is not on the list. What should I do?
Just write to us with the company’s name; we will build the integration with that provider free of charge. Until the connection is ready you keep issuing invoices the way you do today, and you do not need to change provider.
Do I pay extra for the e-invoice integration?
Not on the HMS Spa side; the integration is included in every plan. The fee your provider charges for sending invoices, whether prepaid invoice credits or a package, is paid directly to the provider under the contract you have with them.
Which screen do I issue the invoice from?
From the closed tab, the product sale or the package sale. The service and product lines of the sale carry over to the invoice; you do not enter the same details a second time in the provider’s portal.
What decides whether an e-invoice or an e-archive invoice is issued?
The buyer: if the buyer is a business registered in the e-invoice system, an e-invoice is issued; if not, an e-archive invoice. Both documents come from the same tab or sales screen.
I do not have a provider yet. Which one should I choose?
We work the same way with every company on the list, so you are free to choose based on price, support and your accountant’s preference. You sign the contract directly with the provider you choose, and we then set up the connection in your HMS Spa account.
What happens if I change provider?
The new company’s connection details are entered and invoices start being sent through it. Your customer, tab and sales records in HMS Spa stay exactly as they are; we recommend discussing the archive of your earlier invoices with your previous provider.
I am not registered in the e-invoice system. Can I still use HMS Spa?
Yes. To issue e-invoices and e-archive invoices, your business must be registered in the e-invoice system and work with an authorised e-invoice provider; if you are not registered, no e-invoice connection is set up, and you use the tab, register, package and report screens in exactly the same way. Even if you are not required to, you can switch voluntarily; we recommend making this decision together with your accountant.
Related pages
Integrations
How HMS Spa connects to the outside world: email and SMS settings, barcode scanning, receipt printing, card payments, Excel and PDF export, mobile apps.
Pricing
Every plan includes every feature of the program, with free updates. Monthly plans have no lock-in; pay annually and 2 months are on us.
Features
Instead of scattered notebooks, spreadsheets and paper diaries: a single system that sees your whole business.
Bring e-invoicing onto the same screen as your register
The 14-day free trial does not ask for a credit card. Tell us which provider you work with and let’s plan the connection together.