Massage salon management: room, therapist and session on one calendar

What a massage salon sells is time: the forty-five or ninety minutes a therapist spends in a room. So management’s first question is capacity — which room is free at which hour, which therapist is available. Its second is continuity: how many sessions the regular client has left and how much they have paid. Its third is commission: who did how many sessions and what that comes to. Kept in three separate books, none of the three stays reliable.

In HMS Spa appointments live in a weekly calendar; you pick the branch and the date, click an empty slot to open an appointment and drag it to move it. Each appointment carries its room and therapist on the row, and hours outside opening times show as closed. The appointment list filters by client, service, staff member, status and date range, with the price, the amount paid and the balance on the same row.

The package screen holds session-based and minute-based packages together. Each row shows the package price, the amount paid, the balance and the sessions used out of the total; a session is deducted from the appointment or the client record and the remainder updates instantly. The client record holds past sessions, notes and tags — pregnancy, injury, pressure preference — so the information sits on the record rather than in the therapist’s memory.

On the payment side a check is opened under a room name; services and products are added, and closing it prints a receipt. The finance screen filters income, expenses and the net figure by branch and date range. The staff performance report shows how many sessions each therapist did and what they brought in, and the commission report what that comes to; both tables download as Excel and PDF. Therapists see their own day in the iOS and Android apps.